June 6 – 7, 2024
Hyatt Regency St. Louis at the Arch
St. Louis, Missouri (map and directions)
For the 2024 ISBA Annual Meeting: The Board of Governors has determined that standing committees and section councils are generally required to hold organizational meetings for 2024-2025 during the Annual Meeting at the Hyatt Regency St. Louis at the Arch.
Special Reimbursement Policy: As a result of the foregoing, the normal ISBA reimbursement policy has been altered for business meetings held during the 2024 Annual Meeting. Persons attending such meetings will be entitled to reasonable and necessary reimbursement in accordance with the following:
- Lodging - Reimbursement will be provided for the night preceding a morning meeting or the night following an afternoon meeting. Multiple meetings in the same time period (morning or afternoon) do not receive multiple night reimbursement, unless special approval has been granted by the Asst Exec. Director for Admin & Finance. Reimbursement is limited to 90% of the actual amount up to a maximum of $207.00;
For Annual and Midyear Meetings, the Association is required to reserve a significant block of guest rooms at the headquarter hotel(s) as well as guarantee that members will use a large percentage of the reserved rooms. If we fail to use the contracted number of guest rooms, we pay a penalty. As a result, members who will be requesting reimbursement of expenses in conjunction with these meetings, must stay at the headquarter hotel. In the event the room block sells out, members having to seek alternate arrangements will be eligible to seek reimbursement pursuant to the Reimbursement Policy, provided the alternate reservation was secured after the headquarter hotel sold out. Reimbursement Forms will be distributed at each Business Meeting, including at the conclusion of the Assembly Meeting and must be submitted within 45 days of the meeting. - Transportation - Train or coach class airfare are reimbursable. Air reimbursement is limited to 90% of the actual amount up to a maximum of $315.00. Rail travel reimbursement 100% of actual fare expenditure when the expense for mileage and parking would be higher than actual rail fare expense. Personal automobile travel is reimbursable at $.40 per mile and highway tolls up to 90% of actual are reimbursable. Rental car reimbursement is limited to 90% of the actual amount up to $.40 per mile. The cost of local transportation to and from terminals up to 90% of actual is also reimburseable;
- Parking - ISBA will reimburse actual parking cost, not to exceed $30 per day.
- All members, even if only attending their business meeting, are required to pay the registration fee. Any member requesting reimbursement of expenses who has not paid the registration fee, will have that fee ($100) automatically deducted from the reimbursement amount.
Questions concerning appropriate reimbursement should be directed to the Asst. Executive Director for Admin. & Finance prior to the meeting.
Note: Important Notice - Expense Reimbursement 2024 Annual Meeting
- Persons attending business meetings conducted during the 2024 Annual Meeting must submit expense reimbursement requests to ISBA Headquarters no later than July 22, 2024 to be eligible for reimbursement.
- Expenses for business meetings held during the 2024 Annual Meeting are allocated to 2023-2024 budget.
As amended 4/24